32+ Best Appreciation Letter Template and Writing Tips

The appreciation letter template will help you write a letter that shows your appreciation for someone, especially when it comes to job search. This letter is commonly used for saying “thank you” to a former boss, a client, networking contacts, and so on.

You can also use the letter to show your appreciation for your employees. As its name suggests, the letter is supposed to demonstrate appreciation for those who contributed. Other than that, it is a good way to maintain strong relationships in work environments.

Appreciation Letter

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Appreciation Letter Template

Appreciation Letters in a Nutshell

Judging from the definition, an appreciation letter refers to a thank-you letter. The use is specifically designed for a formal environment. It could be an employee who sends this letter to his or her seniors at the office.

Sending this type of letter will warm the business environment after all. You know how it feels to receive a thank-you letter. However, there are a few things you need to do and not to do when it comes to writing a letter of appreciation. In this article, you will find what those are.

Reasons to Send an Appreciation Letter

Today, text messaging has been taking the entire game. It makes instant communications more popular while sending business letters and thank-you notes are lost. Thus, the ability to write formal letters is such a valuable skill both for personal and business needs.

Sending a thank-you note is an excellent way to maintain a professional connection. If you are not sure how to start writing this letter, you can check our appreciation letter template and examples on this site.

The letter would stand out favorably if you are willing to proofread what you’ve written before sending it. We also had summarized some essential tips on how to write appreciation letters.

Types of Appreciation Letters

Regardless of the purpose, an appreciation letter should be as personal as possible. You need to be sincere while writing it. Take your time to personalize your letter before sending it after all. There are a few types of appreciation you can write.

Appreciation letter for a referral

Referrals are essential when it comes to looking for a job. Those can even make or break a consideration to accept you in a company. Thus, you can write a thank-you letter to those who wrote referrals for you.

Appreciation letter for a colleague

It is such a good move to thank your employer or colleague who has helped you out with the employment. If the job is for you, don’t forget to send a thank-you letter to your boss. It builds your boss’ morale and yours too.

Appreciation letter for a job search

Searching for a job is not just about submitting applications. Some people may recommend you to the company so you can get through the process easily and the job is finally in your hand. Thus, this is such good timing to send an appreciation letter to the people who help you out. It also strengthens your networking.

Appreciation Letter Sample

How to Write Appreciation Letters

Generally, there is a series of the format you need to present when it comes to writing an appreciation letter, especially if it’s addressed to your business colleague. Make sure you include the date, name, and address, as well as the salutation. The rest is explained in the paragraphs below.

Don’t procrastinate

It is important to write this letter as soon as possible. A delay will make the letter irrelevant. Also, you want the recipient to remember what you are thanking for after all. Sending the letter the next day is a good consideration.

Explain your intention

Make sure you also include the reason why you write the letter. This would be more crucial if you procrastinate writing the letter and it’s been a while until you send the letter. The recipient would need a reminder for sure.

Short and focused

When you write an appreciation letter, all you need is to express your thanks without being too long. You can stick by a couple of paragraphs and your letter is ready to send.

Format and proofread

There are at least three popular formats of the appreciation letter template. You can choose one of them such as an email format, a business letter, or a personalized thank-you letter format. The choice you’ve made should reflect your relationship with the recipient. An email, on the other hand, will be immediately read by the recipient once he or she accepted it.

Other than that, it is important to edit the letter before sending it. Proofreading is highly recommended and make sure there are no errors or grammatical mistakes on the letter.

Letter of Appreciation Example

When Should You Write an Appreciation Letter for Employees?

This question is frequently asked. So, when is the proper time to send the letter to the employee? Anytime is good though. However, some specific times are better than others such as around holidays or at the end of the year. The appreciation letter template on this site would help you to create a relevant one.

You should write a letter to your employees if they’ve achieved an expected performance goal individually or if they invested in the extra effort that impacted the success. Another reason is if your employees showed excellent leadership as well as good behavior and mannerism.

In some conditions, your employees may need to take additional responsibilities. If they did it by choice then you should send a thank-you letter to them. Feel free to write them a thank-you letter any time they give a good contribution that helps your company grow after all.

Conclusion

Making an appreciation letter should be personal. The length depends on what you want to say but more than anything, make sure you’ve thanked the employee. Your intention should be stated as clearly as possible as well. It can be one paragraph in an email or one page.

The appropriate length is based on the specific situation after all. In case you are not sure what to write, you can use the appreciation letter template from this site.